Giving Opportunities


Part Three

Gift Acceptance Policy

Funds Receipt Procedures

  1. All first class mail addressed to The United Methodist Church Foundation is opened by a designated employee of the Foundation or GCFA other than the person processing the record keeping and acknowledgement process for gifts received, unless such mail is marked as “confidential”, “personal” or other similar notation indicating a special degree of privacy.
  2. Any mail opened by such designated employee of the Foundation or GCFA containing donations of funds to the Foundation in the form of cash or checks is routed to a staff accountant at GCFA.
  3. Such staff accountant makes appropriate copies of the check or a written receipt for any cash received, and delivers one such copy or receipt to the person processing the record keeping and acknowledgement process for gifts received.
  4. The person processing the record keeping and acknowledgement process for gifts received then records donor information, at least to include name, address, date and amount, on an income log for the respective endowment fund to which the donation was made.
  5. The person processing the record keeping and acknowledgement process for gifts received then enters all appropriate information in the donor tracking system, and drafts the acknowledgement letter to the donor and any gift acknowledgement to any honoree or family of person memorialized.
  6. All Acknowledgements to donees, honorees or families of those memorialized are signed with original signature of the Executive Director of the Foundation.
  7. Copies of all acknowledgements are to be filed in Foundation records by donor and endowment fund.